General provisions

Exhibited goods do not affect the view through the exhibition space and the view of the surrounding stands. as little obstruction as possible, and must be kept within the building lines of the stand space. Movable parts thereof, e.g. when demonstrating, don't get out of there. Hazardous parts, such as sharp, protruding parts, must be effectively shielded. Furthermore, the goods may not be covered during opening hours; the organizers may remove any cover without any liability. Visibly disfiguring items on the stands are not allowed. The participant may not remove any exhibited goods from the stand during the exhibition. If small parts of the stand inventory need to be repaired, we request that this be done after the trade fair has closed. For urgent repairs, the repairer can collect a Supplier Badge in the Central Hall.

Animals on the stand

It is not allowed by the organizers of PROVADA for the participant to have or exhibit animals on or around his stand.

Increases

Carpeting

The floor of the stand must be properly finished by installing floor coverings such as carpet or carpet tiles. In the unlikely event that adhesive tape from carpet tiles etc. is left on the hall floor after the exhibition, the participant will receive an invoice for the costs of removal. The use of special floor coverings (concrete tiles, sand, gravel, etc.) requires written permission from the organizers, which must be requested when submitting the stand design. Before such materials are supplied, a plastic cover should be placed on the floor. Painting floors is not allowed. Elevations are placed, provided that the elevations do not exceed 60 cm, measured from the floor of the building. This can be deviated from with written permission from the organizers (see Etagebouw in the Exhibitor Services webshop).

You must then apply for a permit.

Projection and sound / smoke machines / running light / advertising / music use

Written permission from PROVADA is required for the use of sound, image and lighting equipment (including scrolling news), live music and the performance of artists. You can request permission for this via 'My PROVADA'. The use of so-called running lights (disruptive to neighboring stands), smoke machines and laser projection is not permitted. No permission will be given for projection in the aisles or on the walls and ceilings of the halls.

The organizers have the building and aisles cleaned regularly. The cleaning of the stands is the responsibility of the participants themselves and can be requested in the Exhibitor Services webshop.

Entertainment at the stand

In order to coordinate things properly and to ensure that the entertainment remains limited, you must register this in “my PROVADA”. Entertainment/Amplified sound is not allowed until 4:30 PM. By entertainment we mean a DJ, musician, actor, band. magician etc. You must take into account the applicable protocols such as volume and decibels. The basic principle is that other exhibitors should not be inconvenienced by your entertainment. Use of socalled running lights (obstructive to neighboring stands), smoke machines and laser projection is not permitted. Permission is not granted for projection in the aisles or on the walls and ceilings of the halls.

Projection and sound / smoke machines / running lights / advertisements / use of music

Written permission from PROVADA is required for the use of sound, image and lighting equipment (including news tickers), live music and performances by artists. You can request permission for this via 'My PROVADA'.

Speakers, meetings and activities at the stands

Organizing meetings at stands is permitted provided that they comply with the applicable protocols and have been registered by the exhibitor via “my PROVADA” prior to the event. Without approval from PROVADA, exhibitors are not permitted to organize activities. or organize meetings in collaboration with companies that do not participate in PROVADA and which may lead to a conflict of interest for the organization, other exhibitors and media partners.

Registering media for meetings at the stands

As an exhibitor you are responsible for the timely registration of media (and media activities) for meetings or activities at the stand by sending an e-mail to bijeenkomsten@provada.nl . Without approval from PROVADA, it is not permitted to use (media) companies that do not (contractually) participate in PROVADA for this purpose. This may lead to a conflict of interest for the existing media partners. PROVADA will provide more information on request about the possibilities of the current media partners.

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