Booth furnishing
Exhibited goods must not obstruct or obstruct as little as possible the view through the exhibition space and the view of the surrounding booths, and must be kept within the boundary lines of the booth space. Moving parts of them may also not extend beyond these boundaries, e.g. during demonstration. Parts that pose a danger, such as sharp, protruding parts, must be effectively shielded. Furthermore, the goods may not be covered during opening hours; the organizers may remove any covering without any liability. Visibly disfiguring items on the booths are not permitted. The participant may not remove exhibited goods from the booth during the exhibition. If small parts of the booth inventory need to be repaired, we request that this be done after the fair closes. For urgent repairs, the repairer can pick up a Supplier Badge in the Central Hall.
Animals on the booth
It is not permitted by the organizers of PROVADA for the participant to have or exhibit animals on or around their booth.
Elevations
Objects can be placed on elevations, provided the elevations do not exceed 60 cm, measured from the floor of the building. This can be deviated from with written permission from the organizers (see Platform construction in the webshop of the Exhibitor Services). You must then apply for a permit.
Floor covering
The floor of the booth must be properly finished by applying floor covering such as carpet or carpet tiles. For tape from carpet tiles etc. inadvertently left on the hall floor after the exhibition, the participant will receive an invoice for the costs of removal. For use of special floor covering (concrete tiles, sand, gravel, etc.), written permission from the organizers is required, which must be requested when submitting the booth design. Before such materials are delivered, a plastic covering must be applied to the floor. Painting floors is not permitted.
Cleaning of the booths
The organizers have the building and aisles cleaned regularly. Cleaning the booths is a matter for the participants themselves and can be requested in the webshop of the Exhibitor Services.
Entertainment on the booths
In order to coordinate everything properly and to ensure that entertainment remains limited, you must report this in time via "My PROVADA". Entertainment/Amplified sound is only permitted from 4:30 PM. By entertainment we mean, among other things, a DJ, musician, actor, band, magician. Wind and string instruments (such as saxophone, violin, trumpet, etc.) and a singer are not permitted at PROVADA due to the penetrating sound.
In all cases, consultation with PROVADA must take place. You must take into account the applicable protocols such as volume and decibels. The starting point is that other exhibitors must not be hindered by your entertainment. Use of so-called running lights (annoying for neighboring booths), smoke machines and laser projection is not permitted. Permission is not granted for projection in the aisles or on walls and ceilings of the halls.
Projection and sound / smoke machines / running lights / advertising expressions / music use
For the use of sound, image and lighting equipment (including electronic news signs), live music and performances by artists, written permission from PROVADA is required. You can request permission for this via 'My PROVADA'.
Speakers, meetings and activities on the booths
Organizing meetings on booths is permitted provided they comply with the applicable protocols and have been reported in advance of the event by the exhibitor via "My PROVADA". Without approval from PROVADA, exhibitors are not permitted to organize activities or meetings in collaboration with companies that do not participate in PROVADA and which could lead to a conflicting interest for the organization, other exhibitors and media partners.
Registration of media for meetings on the booths
As an exhibitor, you are responsible for timely registration of media (and media activities) for meetings or activities on the booth by sending an email to bijeenkomsten@provada.nl. Without approval from PROVADA, it is not permitted to engage (media) companies that do not (contractually) participate in PROVADA for this purpose. This may lead to a conflicting interest for the existing media partners. PROVADA provides more information about the possibilities of the current media partners upon request.
Read more about the general regulations of the real estate fair PROVADA >>