Here are a few house rules PROVADA has set.
Handing out flyers on the exhibition floor and outside the entrance is prohibited. You may hand out flyers only at and around your own stand (at a distance not exceeding 1 metre).
Various activities are being organised at many of the stands. To ensure they all go smoothly, we kindly request that you inform PROVADA prior to the exhibition of any and all events during which you plan to use amplified sound. Please notify the organisers of any such events at “My PROVADA”.
To ensure that all events go smoothly and that entertainment is limited, we kindly request that you inform PROVADA via “My PROVADA” of all entertainment planned. Entertainment is not permitted before 4.30 p.m. By “entertainment”, we mean DJs, musicians, actors, bands, magicians, etc.
We kindly ask that you ensure that all hired staff, such as hostesses, models and bar staff, are properly dressed and registered with PROVADA. All staff are required to present an entry badge.
Proper preparation by your stand builder will help ensure that your experience at PROVADA is a success.
This is a guide with conditions applying to your stand (build-up). Click here to go directly to the implementing rules.
Stand builders and suppliers may only gain access to Amsterdam RAI during the build-up and dismantling period, on production of a build-up or break-down badge. You can arrange the badge through the registration module. You are requested to register your stand builders and suppliers as far in advance as possible. This is to promote easy processing on arrival at RAI. After registration one receives a collection message allowing the collection of a build-up and break-down badge at various places in RAI. Stand builders/suppliers can also register on arrival at RAI on production of a valid identity document. In this case there may unfortunately be waiting periods. For any questions concerning build-up and break-down registration please contact RAI Security: T: +31 (0)20 549 3006 E-mail to:email@example.com
Also see under ‘RAI Amsterdam Safety Rules’ for general rules about working safely.
During the build-up and break-down days it is mandatory to wear approved safety footwear. A safety helmet is only required if the red flashing light is operating in the halls. During the setup period (Monday 1 June), it is not mandatory to wear safety footwear or a safety helmet. Should you not have a safety helmet and/or safety footwear, you will be able to buy them from the Webshop. Your order will then be ready for you at the RAI Hospitality Centre from the first build-up day.
|Additional set-up day (available upon request
from PROVADA for a fee)
|Friday, 1 June||8.00 a.m. to 11.30 p.m.|
|Setup||Saturday 2 June||8.00 a.m. to 11.30 p.m.|
|Sunday 3 June||8.00 a.m. to 11.30 p.m.|
|Monday 4 June||8.00 a.m. to 11.30 p.m.|
|Breakdown||Thursday 7 June||8.00 p.m. - 11.30 p.m.|
|Friday 8 June||8.00 a.m. - 11.30 p.m.|
Physical arrangement of
|Monday 4 June||12.00 a.m. - 10.00 p.m.|
|Clearing of the stand||Thursday 7 June||8.00 p.m. - 11.30 p.m.|
Two types of entrance tickets are available to PROVADA exhibitors:
All stand staff (including suppliers) must be in possession of an exhibitor badge. You can register yourself and your colleagues via “My PROVADA”. For any colleague who has not been registered or who is not in possession of an exhibitor ticket, you are required to request an exhibitor ticket immediately at the PROVADA information desk.
Visitor tickets can be ordered via “My PROVADA”. You will either receive the tickets by post, or the visitor ticket codes electronically.
NB: Bearers of visitor tickets may enter the exhibition no earlier than 10.00 a.m. Accordingly, these entrance tickets are not intended to be used by stand staff.
Exhibitor badges will clearly bear the word “exhibitor” (exposant in Dutch). Individuals with an exhibitor badge will have access to the exhibition from 9.00 a.m. to 8.00 p.m.
You will be charged only for the tickets which are actually logged as used. For example, if you place an order with us for 100 associate tickets and only 50 are logged, you will be charged for 50 tickets afterwards. The free admission tickets contractually specified will be deducted on the invoice. The invoice for logged tickets will be sent to you after the exhibition.
In 2018, PROVADA will be building three general forums on the exhibition floor. These are low-noise areas.
The three areas are:
In addition to the two forums in hall 12 and the Arena, four theme-based forums are being built:
RAI Catering is the sole caterer at the RAI. As a result, you are not permitted to employ your own caterer for reasons pertaining to the hygiene regulations in force at RAI Amsterdam.
If you are organising an event at your stand or in a conference hall and would like to have it catered, please contact the RAI Exhibitor Services Department by e-mail or by phone +31 (0)20 549 19 28 for a tailored proposal.
PROVADA employs a range of marketing and communication tools to sustain the focus and interest of its target group throughout the year.
PROVADA has two media partners, namely
PROVADA features regularly in advertisements and advertorials in the Vastgoedmarkt, PropertyNL and PropertyEU and Vastgoedjournaal publications.
In addition to these partnerships, PROVADA collaborates closely with/advertises in numerous regional, national and international trade and other media, both print and online. Below, in no particular order, are a number of these:
A dedicated area has been set up for members of the press. Please submit any press releases or other information you wish to publicise to the PROVADA information desk (located in the central hall) or email it to firstname.lastname@example.org. We will then ensure that your press release is delivered to the press room.
Would you like to invite your press contacts to PROVADA? Please refer them to our website for a list of options.