House rules taking part in PROVADA

Manual

House rules taking part in PROVADA

HOUSE RULES TAKING PART IN PROVADA



Here are a few house rules PROVADA has set.

  • Flyers

Handing out flyers on the exhibition floor and outside the entrance is prohibited. You may hand out flyers only at and around your own stand (at a distance not exceeding 1 metre).

  • Required: informing the organisers of any events requiring amplified sound at your stand

Various activities are being organised at many of the stands. To ensure they all go smoothly, we kindly request that you inform PROVADA prior to the exhibition of any and all events during which you plan to use amplified sound. Please notify the organisers of any such events at “My PROVADA”.

  • Required: informing the organisers of any entertainment

To ensure that all events go smoothly and that entertainment is limited, we kindly request that you inform PROVADA via “My PROVADA” of all entertainment planned. Entertainment is not permitted before 4.30 p.m. By “entertainment”, we mean DJs, musicians, actors, bands, magicians, etc.

  • Hostesses and models

We kindly ask that you ensure that all hired staff, such as hostesses, models and bar staff, are properly dressed and registered with PROVADA. All staff are required to present an entry badge.
 

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Information Stand Builder

INFORMATION FOR YOUR STANDBUILDER



Proper preparation by your stand builder will help ensure that your experience at PROVADA is a success.

TERMS OF IMPLEMENTATION



This is a guide with conditions applying to your stand (build-up). Click here to go directly to the implementing rules. 

POLICY ON ACCESS DURING SET-UP AND BREAKDOWN



Stand builders and suppliers may only gain access to Amsterdam RAI during the build-up and dismantling period, on production of a build-up or break-down badge. You can arrange the badge through the registration module. You are requested to register your stand builders and suppliers as far in advance as possible. This is to promote easy processing on arrival at RAI. After registration one receives a collection message allowing the collection of a build-up and break-down badge at various places in RAI. Stand builders/suppliers can also register on arrival at RAI on production of a valid identity document. In this case there may unfortunately be waiting periods. For any questions concerning build-up and break-down registration please contact RAI Security: T: +31 (0)20 549 3006 E-mail to:security@rai.nl

SAFETY REGULATIONS



Also see  under ‘RAI Amsterdam Safety Rules’ for general rules about working safely.

PERSONAL PROTECTIVE EQUIPMENT



During the build-up and break-down days it is mandatory to wear approved safety footwear. A safety helmet is only required if the red flashing light is operating in the halls. During the setup period (Monday 1 June), it is not mandatory to wear safety footwear or a safety helmet. Should you not have a safety helmet and/or safety footwear, you will be able to buy them from the Webshop. Your order will then be ready for you at the RAI Hospitality Centre from the first build-up day.
 

SET-UP AND BREAKDOWN TIMES


 

Additional set-up day (available upon request
from PROVADA for a fee)
Friday, 1 June 8.00 a.m. to 11.30 p.m.
     
Setup Saturday 2 June 8.00 a.m. to 11.30 p.m.
  Sunday 3 June 8.00 a.m. to 11.30 p.m.
  Monday 4 June 8.00 a.m. to 11.30 p.m.
     
Breakdown Thursday 7 June 8.00 p.m. - 11.30 p.m.
  Friday 8 June 8.00 a.m. - 11.30 p.m.


Standard Build

Physical arrangement of
the stand

Monday 4 June 12.00 a.m. - 10.00 p.m.
Clearing of the stand Thursday 7 June 8.00 p.m. - 11.30 p.m.

 


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Entrance tickets

ENTRANCE TICKETS



Two types of entrance tickets are available to PROVADA exhibitors:

 

EXHIBITOR TICKETS (EXCLUSIVELY FOR USE BY EXHIBITORS)



All stand staff (including suppliers) must be in possession of an exhibitor badge. You can register yourself and your colleagues via “My PROVADA”. For any colleague who has not been registered or who is not in possession of an exhibitor ticket, you are required to request an exhibitor ticket immediately at the PROVADA information desk.

VISITOR TICKETS



Visitor tickets can be ordered via “My PROVADA”. You will either receive the tickets by post, or the visitor ticket codes electronically.

NB: Bearers of visitor tickets may enter the exhibition no earlier than 10.00 a.m. Accordingly, these entrance tickets are not intended to be used by stand staff.

DIFFERENCE BETWEEN EXHIBITOR TICKETS AND VISITOR TICKETS



Exhibitor badges will clearly bear the word “exhibitor” (exposant in Dutch). Individuals with an exhibitor badge will have access to the exhibition from 9.00 a.m. to 8.00 p.m.

INVOICING OF ENTRANCE TICKETS



You will be charged only for the tickets which are actually logged as used. For example, if you place an order with us for 100 associate tickets and only 50 are logged, you will be charged for 50 tickets afterwards. The free admission tickets contractually specified will be deducted on the invoice. The invoice for logged tickets will be sent to you after the exhibition.

You may also register for the Meeting Planner in the exhibitor’s module or on the website.

Please click here for the deadlines.

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Joining/Organising an event

JOINING/ORGANISING AN EVENT



In 2018, PROVADA will be building three general forums on the exhibition floor. These are low-noise areas.

The three areas are:

  • Forum 1 (hall 12)
  • Forum 2 (hall 12)
  • Arena (hall 12)

In addition to the two  forums in hall 12 and the Arena, four theme-based forums are being built:

  • PROVADA Future (hall 11), an innovation platform with inspirational keynotes, noteworthy start-ups, pitches and more
  • Forum on the Retail Square (hall 11)
  • Forum on the International Business Lounge(hall 12)
  • Forum on the Transformation Square (hall 11)

 

INFORMATION ABOUT ORGANISING AN EVENT



Would you like to have more information about organising an event please go to this page or contact Stephanie Veerman by e-mail or by phone. 

 

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Catering & Hospitality

CATERING & HOSPITALITY



RAI Catering is the sole caterer at the RAI. As a result, you are not permitted to employ your own caterer for reasons pertaining to the hygiene regulations in force at RAI Amsterdam.

INFORMATION ABOUT CATERING & HOSPITALTIY



If you are organising an event at your stand or in a conference hall and would like to have it catered, please contact the RAI Exhibitor Services Department by e-mail or by phone +31 (0)20 549 19 28 for a tailored proposal.


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Media & Press

MEDIA & PRESS



PROVADA employs a range of marketing and communication tools to sustain the focus and interest of its target group throughout the year.                      

PROVADA has two media partners, namely

  • Vastgoedmarkt
  • PropertyNL/EU
  • Vastgoedjournaal

PROVADA features regularly in advertisements and advertorials in the Vastgoedmarkt, PropertyNL and PropertyEU and Vastgoedjournaal publications.

In addition to these partnerships, PROVADA collaborates closely with/advertises in numerous regional, national and international trade and other media, both print and online. Below, in no particular order, are a number of these:

  • De Architect
  • Cobouw
  • Immobilien Zeitung
  • ACROSS Magazine
  • FD
  • AD (local and national)
  • Property Magazine
  • Property Investor Europe

and others

SOCIAL MEDIA


You can also follow all the latest developments relating to PROVADA 2018 on online media. Follow us on Twitter, LinkedIn and Facebook.

PRESS


A dedicated area has been set up for members of the press. Please submit any press releases or other information you wish to publicise to the PROVADA information desk (located in the central hall) or email it to femke@provada.nl. We will then ensure that your press release is delivered to the press room.

INFORMATION ABOUT MEDIA & PRESS


Would you like to invite your press contacts to PROVADA? Please refer them to our website for a list of options.
 

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